Choosing staff scheduling software for your venue: 10 things to check
Updated
There are dozens of rota apps, from big international suites to simple tools. Which one suits a venue with 5 to 30 staff? Use these ten points to compare them fairly.
The checklist
- Pricing: many tools charge €2.50–€4 per employee per month. With 25 staff that's €60–€100, rising with every hire. Flat pricing is more predictable. Watch out for annual contracts and setup fees.
- Auto-scheduling: the real time saver is software that fills shifts from availability, function and contract hours.
- A staff app people actually use for viewing shifts, sharing availability and swapping.
- Built for hospitality: functions per shift, late closes, on-call staff, fluctuating demand.
- Language: Dutch and English for a mixed team.
- Swaps and open shifts with manager approval.
- Time tracking and labour cost with a payroll export.
- Leave and availability in the same system as the rota.
- Time to first rota: today, or after weeks of implementation?
- Support from people who know your business.
Pricing compared: a team of 20
| App | Pricing model | Per month, 20 staff | Auto-scheduling |
|---|---|---|---|
| Gedekt | Flat per plan | €20 (Pro) | Yes, from Pro |
| Shiftbase | Plan + per extra employee | €86 (Basic) · €112 (Premium) | Premium, early access |
| Planday | Per user | Starter from £2.99 per user | Pro only, price on request |
| Dyflexis | Per user | €90 (Pro) · €130 (Expert) | From Expert |
| eitje | Per member, per module | €48 (planning) · €80 (all modules) | Not mentioned on pricing page |
| L1NDA | Per scheduled employee | €104 | Not mentioned on pricing page |
Source: each provider's official pricing page on 17 October 2026, billed monthly. Prices may change; click a name for the full comparison.
How Gedekt compares
Gedekt is built for Dutch hospitality venues with 5 to 20 staff: flat pricing from €10 a month, automatic scheduling, a staff app, swaps and open shifts, clock-in and labour cost reports, in Dutch and English. No annual contract, and from setup to first rota in under 30 minutes. See how it works, or read the comparisons with Shiftbase, Planday, Dyflexis, eitje and L1NDA.
Frequently asked questions
How much does scheduling software for restaurants cost?
Many providers charge €2.50 to €4 per employee per month. Gedekt uses flat pricing from €10 a month for up to 15 staff.
This guide is general information, not legal advice. Rules can change and your collective agreement may contain different terms.