From setup to first schedule
in under 30 minutes.
No integrations required. No IT department needed. Just a venue, a team, and 30 minutes.
Set up your business
Create an account, add your departments (Bar, Kitchen, Service) and give them functions. No technical setup, no IT department.
Do I need to set up a database?
No. Everything is hosted. You just sign up.
Add your team
Add employees with their department, function, contract hours and hourly rate. They get an invite to the app straight away.
Watch the demoStaff set their availability
Each team member marks in the app when they can — or prefer to — work. With a start and end time per day, or by ticking shifts: you pick what fits your venue. The engine reads this directly, no manual translation needed.
Watch the demoGenerate, review, and publish
One click fills the schedule. Review it, drag-adjust anything you want to change, then publish. Your team is notified instantly.
Watch the demoCustomizable
Your venue, your rules
No two venues work the same way. So you set Gedekt up around how you schedule — not the other way around.
Two ways to share availability
Choose how your staff share their availability. You can switch at any time: both kinds of data are kept.
Time window per day
Staff enter a start and end time for each day. Handy when your shifts are flexible.
- Mon 10:00 – 17:00
- Tue Unavailable
- Wed From 16:00
- Fri 12:00 – 23:00 ★ Preferred
Tick the shifts
Staff tick the fixed shifts they can work each day. The engine only schedules them on those shifts.
- Mon ✓ Lunch Dinner
- Tue Unavailable
- Wed Lunch ✓ Dinner ★
- Fri ✓ Lunch ✓ Dinner
- Staff mark when they are available and when they would rather work. The engine takes that preference into account.
- A standard week that carries over, plus one-off overrides for specific weeks.
- Lock overrides a set number of days before the week starts, so nothing shifts while you build the schedule.
Approvals your way
Decide per request type how much of your time it takes.
- Claiming open shifts and swaps: always approve manually, auto-approve within the same function, or always automatic
- Auto-approve vacation requests and hours corrections
- Optional: only staff from the same department or function can pick up a shift
Your scheduling rhythm
Schedule per week, per month or per quarter.
- Availability reminders follow your rhythm automatically, on the day and time you choose
- Set how many weeks ahead staff fill in their availability
- Daily shift reminder at a time of your choice
Engine rules
ProTurn on what matters for your team.
- Contracted staff first, until their hours are filled
- Whoever is furthest behind on hours over the past 12 weeks goes first
- Preferred shift types as a tiebreaker, and your own minimum rest time between shifts
Only what you use
Switch off the parts your team doesn't need.
- Team chat, vacation requests and hours tracking each on or off
- Switched off, it disappears from the menu — for staff and for you
- Need it later after all? One click and it's back
More demos
Short videos of the real app — no mockups.
Everything that's included
Every feature was designed around how a real horeca venue actually operates.
Smart Fill Engine
The only scheduling tool that knows who can cover what — not just who's free.
- Fills each shift with the most eligible employee based on department, rank, preference, and availability
- Set your own fill rules: a Bar Manager can fill Bartender shifts; not the other way around
- Prevents illegal scheduling: no Sunday closer working Monday open
Availability Management
Templates that staff actually update — because the system actually respects them.
- Choose how your team fills it in: a start and end time per day, or ticking the shifts they can work
- Weekly availability templates that persist until changed — no re-entering every week
- One-off date overrides so staff can block specific days without breaking their template
- Manager sees unresolved availability gaps before generating, not after
Online Schedule Editing
The engine suggests; you decide. Full manual override with zero friction.
- The system validates and warns on conflicts but doesn't block
- Locked assignments survive re-generation so the engine works around them
- Live conflict indicators: rest time violations, double-bookings, cross-department mismatches shown inline
- See at a glance who fits which slot — based on role, department, and contracted hours
- Day and shift-type preferences per employee visible while scheduling, so you always know who prefers mornings or evenings
- Real-time headcount per shift: see how many employees are available before assigning a slot
Shift Swaps & Open Shifts
Staff sort out swaps themselves. You just approve.
- Employee requests swap with a specific colleague; both must confirm; manager approves or denies
- Open shift claiming: publish an uncovered slot; eligible staff can claim it
- Clear communication — no more 'I thought you sorted that with Joost'
Leave & Absence Management
One place for leave requests, sick days, and time-off — connected to the schedule.
- Employees submit leave requests from the app; manager approves in one tap
- Approved leave auto-blocks the employee for scheduling on those dates
- Hours tracking integrates with leave for accurate weekly totals
Clock In/Out & Hours Tracking
Know exactly who worked, when, and how many hours — without spreadsheets.
- Employees clock in via the app; timestamps recorded instantly
- Correction requests for missed shifts — manager approves inline
- Weekly hours summary per employee, with automatic flagging of too many or too few hours
Employee Self-Service
Your staff don't need training. They check shifts the way they check everything — on their phone.
- Installable app works on any device
- Push notifications for new schedules, swap approvals, and shift changes
- Employees see their week at a glance, request changes, submit availability — no login friction
Automated Reminders & Scheduled Publishing
Set it once. The system nudges your team and publishes the schedule on your schedule.
- Set a fixed time for staff to automatically receive a reminder to submit their availability — weekly, on the day and time you choose
- Configure an automated generate-and-publish moment: the system builds the schedule and notifies everyone without you lifting a finger
- Employees receive a push notification and email the moment the schedule goes live — no group messages
Task Lists & Checklists
Always clear what needs doing — and who did it.
- Create recurring checklists per shift: opening checks, closing procedures, and cleaning schedules
- Staff tick off tasks in the app; managers see in real time which tasks are completed
- Task history per shift so you never have to wonder if the fridge was checked
Multi-Department & Role Configuration
Two departments or twelve — the structure adapts to your venue, not the other way around.
- Create departments (Bar, Kitchen, Floor, Security) with custom shift types per department, complete with their own rules and restrictions
- Define ranks within departments with fill rules: who can cover whose role in a pinch
- Per-department scheduling so kitchen and bar managers own their own view
Quick answers
How long does initial setup take?
Most venues are fully live in under 30 minutes. Adding staff, departments, ranks, and the first weekly template is straightforward.
Can I run it without the auto-generate feature?
Yes. Starter plan includes a full schedule builder. Auto-generate is a Pro feature.
What if my team isn't tech-savvy?
The employee app is intentionally minimal — staff see their shifts, mark availability, and request swaps. Three screens, that's it.
Always building.
Gedekt is constantly being improved, updated, and expanded with new functionality. We're a small team that moves fast — and our users feel it.
Coming soon
- → More integrations — Direct connections with payroll processing and POS systems.
Have an idea or request? We're listening. Send us a message →